Tuesday, August 4, 2009

Tired of typing the same phrase over and over as a response to emails you receive?

Keyboard shortcuts are your answer!

Use keyboard shortcuts (or shortcut keys): Using keyboard shortcuts can help you complete some tasks faster and easier. Many features and commands in Office 2003 programs are available directly from the keyboard using keyboard shortcuts (pressing two or more keys simultaneously). Or, you can assign custom keyboard shortcuts to a command, macro, font, AutoText entry, style, or commonly used symbol.

The steps to setting this up are:

1. Create a new AutoText phrase with the repetitive text you want to paste frequently into email

2. Access Outlook Customize panel to gain access to the keyboard shortcuts area. Specify a command and assign it a keyboard short cut. http://office.microsoft.com/en-gb/publisher/HP030893721033.aspx

Then, each time you want this phrase to "paste" into your response enter the keyboard shortcut and wah-lah it appears.

To find a list of keyboard shortcuts or learn how to assign custom keyboard shortcuts, open the Help menu in Office 2003 programs (press F1), and type "keyboard shortcuts."

Check out these additional resource to figure it out yourself:

For a one-to-one training session (remote or on site on your machine) give us a call.

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